Paperless business processes are here to stay, but so are hard copy documents. The challenge for your company is finding a solution to integrate your digital and paper-based documents to a document management system, so both are easily accessible.
If your company relies on paper documents (and most still do to some extent), you need a document capture solution that allows you to integrate them into your document management solution. And bypassing your document management system isn't a good idea; your staff will be forced to work with two separate processes, and the resulting omissions and errors won't be good for your company's overall success.
The OCR Solution
The best document capture technologies deploy Optical Character Recognition or OCR to extract data from documents scanned via multifunction systems or dedicated scanners. Without OCR technology, captured documents are saved as images that can't be edited, and there's no way to search content except by reading through it.
Here's how optical character recognition brings added value to document capture solutions.
- OCR technology reads and identifies content, extracting data from your scanned documents with amazing accuracy.
- Document capture technology uses extracted information to intelligently index and file saved documents.
- Scanned documents become fully editable so users can make changes or add content.
Reaping the Benefits
Instead of spending hours searching for information, knowledge workers can access scanned documents in a few moments. The savings in time, money, and improved productivity for your organization will be obvious. Here are just a few of the core benefits:
- Access documents and collaborate with anytime/anywhere convenience
- Reduce errors caused by manual data entry
- Reduce the impact caused by lost or misfiled documents
- Improve document security
- Improve regulatory compliance
Ready to reap the benefits of a next-level document capture solution? Get in touch with us at Century Business Technologies to find out more today!
