You've integrated scanning into your workflows, but your staff is still bogged down with repetitive manual data entry, workflow bottlenecks, and lengthy searches for missing information. By this time you may be wondering what went wrong. Wasn't scanning supposed to save your organization time and money?
Why Try OCR Technology?
The short answer to your question is yes, but have you deployed OCR (Optical Character Recognition) along with your document capture solution? While a large percentage of businesses and organizations just like yours use scanning to capture information, only a small percentage have learned the value of Optical Character Recognition. Here's a summary of how OCR works, including the most exciting benefits and why you'll want to start using it as soon as you can.
1. Why jettison manual data entry?
You already have a multifunction system that's connected to your network and workflows, so it makes sense to get as much value as you can from your investment. Why waste valuable time and risk costly errors by asking your employees to enter data manually when document capture and OCR capabilities can eliminate these issues once and for all? OCR-assisted indexing intelligently extracts information and sends it to your document management system. Users simply point and click to extract needed data. No retyping is necessary!
2. We use multiple document formats. Won't that be a problem?
Not at all! Intelligent document capture software recognizes a variety of the most common document formats. Document capture software can intelligently locate and capture data like invoice numbers, dates, amounts due, vendor names, addresses, and more. Your staff can easily capture information from:
- PDF documents
- Microsoft Word files
- Microsoft Excel files
- Documents attached to emails
If you're ready to speed up your document capture process with advanced OCR capabilities, contact us at Century Business Technologies to learn more today!
