Every department in your company, from accounting to customer service, can benefit from electronic document management. Here's a look at the advantages your company could gain with the right document management tools on your side.
Faster, Better, and for Less Money
If spending less while accomplishing more is one of your goals this year, document management delivers the full package. Take a look.
DOCUMENT MANAGEMENT IS FASTER
Here's a familiar scenario: A new product line-up includes items completely unfamiliar to your customer service team. They'll need to get up to speed fast, and you'd like proof that each team member has received and read the required information. Using a paper-based solution means you'll need to print out the new catalog and follow up with a signed acknowledgment from each employee. A document management system would allow you to electronically distribute the new product list and allow employees to acknowledge receipt with a few clicks.
DOCUMENT MANAGEMENT IS BETTER
Missed deadlines. Outdated information. Incorrect data. When you're relying on paper and manual data entry, the chances for something (everything!) to go wrong are very high. A document management system solves most of the frustrations caused by paper-centric workflows. Consider:
- Improved employee collaboration, with real-time access to critical documents.
- Version controls keep everyone informed when information changes.
- Notifications alert key staff members when updates occur, and reminders to keep workflows moving forward.
- Centralized storage repositories allow employees to access data from any location and at any time of day.
DOCUMENT MANAGEMENT IS LESS EXPENSIVE
Manual processes can take hours, but automation through document management reclaims most of that lost time. And without the need for paper, companies can recover office space and reduce printing costs to save additional time and money.
To learn more about paperless document management strategies, contact Century Business Technologies today!
